Nanyuki Cottage Hospital Nanyuki, Laikipia County
Feb 14, 2018Full time
Background: Nanyuki Cottage Hospital (NCH) is a non-profit healthcare provider situated in Nanyuki, Kenya. It has a 50 in-patient bed capacity with a Maternity and fully operational Operating Theatre. NCH provides high quality Outpatient and Inpatient services and prides itself as the leading healthcare provider in the region. NCH offers Laboratory, Radiology, Dental and Comprehensive Care Services. The hospital also hosts a frail care facility and sheltered housing. Scope Under the supervision of the HR and Administration Officer, Human Resources Assistant will assist in designing and implementing strategies and systems to support HR, administrative, facilities & Transport functions and ensure that new and revised policies & procedures are formally communicated and administered. Human Resources Assists in the development and implementation of new personnel policies and procedures; Ensures consistent adherence to all NCH Human Resources policies and procedures while ensuring compliance to the Employment Act, Labour Institution Act, Occupational Safety and Health Act etc.Participates in and supports programs which result in increased motivation and effectiveness of management and staff.Plans and conducts new employee orientation to foster positive attitude toward Company goals.Administers performance review program to ensure effectiveness, compliance, and equity within organization.Coordinates Health & Safety Committee meetings and carries out investigations of accidents and prepares reports for insurancePrepares employee separation notices and related documentation, and conducts exit interviews to determine reasons behind separations.Provide HR administrative support such as placement of advertisementsin line with company recruitment policies, receiving and filling applications, inviting candidates for interview, organizing interview; manages the logistics of the recruiting process.Generate regular monthly records and reports such as leave report, accident reports, absence reports, staff lists, etc Safety & Security: § Assist in developing measures to reduce Non-Clinical accidents and incidents in the hospital by assisting head of departments and employees to implement the Health and Safety Policies and Procedures. § Assist in leading investigations into all serious incidents/near misses and assist in carrying out root cause analysis and learning from experience reviews to produce recommendations on control measures to prevent reoccurrence. § Maintain the Non-Clinical Risk Register with appropriate and achievable action plans. § Assist in promotion and maintenance of a positive Fire, Health and Safety culture in the hospital by encouraging effective communication and co-operation between the Organisation. § Assist in coordinating the hospital’s departmental representatives for staff safety. § Oversee the hospital’s contracted security service and to carry out initial investigations into all incidents of theft, violence or aggression. Review security-related documents, such as incident reports, proposals, and tactical or strategic initiatives.Inform staff members and other residents of NCH on security rules and procedures. Facilities Management: Ensure the safety, security and integrity of NCH buildings (staff houses, hospital building and cottages) and grounds.Ensure compliance with NCH system policies, health & safety regulations and regulatory bodies’ e.g. NEMA.Act as primary contact with Cottagers’ representatives and contractors for facility maintenance, building problems, insurance etc.Assist in the development of policies and procedures regarding building maintenance and possible modifications. Assist in overseeing facility space planning including consulting with various departments to address work space utilization; Assist in Managing the process of furnishing and equipment selection, purchasing, and installation with other hospital staff, vendors and contractors. Transportation: § Review staff requirements and participate in recruiting activities, training and scheduling of personnel § Ensure that the drivers are trained and coached as necessary and that they abide by the safety protocol. § Assist in the development of vehicle and equipment maintenance policy and procedures for internal and external services. § Assist in monitoring the maintenance, repair, and servicing of motor vehicles. § Assist in the development and use of budget and ensure costs are controlled. Sheltered Housing: Ensure that effective, sensitive support and housing management practices are maintained by implementing the hospital’s procedures.Assist in processing of vacant units and sign up new tenants, following the hospital’s procedures, after requisite approval from the Board.Respond to any issues including those relating to housing management, security, repair issues, fire alarms and keep accurate records of visits and record any action taken. Biomedical: § Assist in ensuring that there is a preventive maintenance program in place and valid contract agreements are in place with all medical equipment vendors. § Assist in monitoring, and controlling budgets to assure the most cost-effective and efficient operation. § Assist in the evaluation of new equipment as required and ensure that equipment problems are resolved satisfactorily to the highest standards while maintaining effective customer relations. § Participates in hazard identification of medical equipments in collaboration with the clinical staff to ensure that the patient care environment is safe. Person Specification: Qualifications, Skills & Essential Experience: Degree in Business Management/ Business Administration with a background in Human Resources.Must be a registered member of Institute of Human Resources Management (IHRM). Sound knowledge of Kenyan Labour LawsA minimum of 2 years relevant working experience. Effective communication and interpersonal skills.Ability to work effectively with others, showing a high level of interest in delivering excellent customer service.A team player, with a keen interest for collaborative engagement and execution.Able to work accurately with attention to detail.Proficiency in the use of Microsoft Office.Ability to plan and organize own work, given multiple tasks.Results oriented and conscientiousAble to exercise the appropriate discretion when working with confidential and sensitive matters and information. How to ApplyIf your background, experience and competence match the above specifications, please send us your application quoting your current and expected remuneration, testimonials and full contact details of 3 referees to: The Human Resources OfficerNanyuki Cottage HospitalP.O. Box 95-10400- Nanyuki OR email firstname.lastname@example.org. To be received not later than 28th February 2018. Only shortlisted candidates will be contacted.